Security of Google Drive for Business Use
All of us know Google is dominating the digital kingdom:
Internet, email, cloud storage, file sharing, and many more things. At present,
more than 5 million businesses are using G Suite, a collection of intelligent
and collective tools that includes Gmail, Google Docs, Google Slides, Google
Sheets, and Google Hangouts.
Google Drive is especially valuable for the business. Using
any desktop or mobile device, users can store, access, and share files. So
they are very productive and cooperate on the projects in any place.
Google Drive supports continuing the business organized and
connected, and with that benefit comes responsibility. Is Google Drive
Secure? Is the built-in encryption enough for security? In this article, we
are talking about these questions and how to improve the local security of Google drive.
Is Google Drive safe for business?
Files that are in Google Drive folders are secured and
encrypted. Google uses 256-bit SSL/TLS encryption for transferring
files: the files already stored on servers use 128-bit AES keys.
When storing your data on Google the content is broken into
smaller parts and each part is encrypted with its own security key. So potential hackers have to go through many keys to access your data.
How to Make Google Drive Secure
There are some steps you can follow to increase the security
of your Google Drive data.
Two-Factor Authentication
Two-step verification is a simple approach that puts a
barrier for anyone who steals your password. If there is two-factor
authentication, the user has to enter the code sent by Google via text
message. By spending a few more seconds logging in, you can keep your account more secure from hackers.
Data Encryption
Google is the service provider and data on the server is
encrypted by them. And also you can encrypt data on your system before
uploading it to Google Drive. For this, you can use solutions like Boxcryptor
or Cryptomator. This step adds some complication, it gives stronger privacy
and security. So it's worth protecting your sensitive and important data.
Classify Your Data
Data classification is the process of separating and labeling
data. So it is easy to protect and business
users can use it productively. Think about a sale rep, he shouldn’t access the
payroll documents, sensitive data such as customer credit card numbers shouldn’t
be recorded on the employee Google Drive, and data related to each project
should be easy to find.
Use Endpoint Management in G Suite
Endpoint Management provides full control for the
devices that access your G Suite data. From one main location, you can call for
screen locks, delete personal data, and remove accounts if the device is lost or
compromised, or has been blocked from the desktop sessions. You can track who
logs in and what they are doing. So you can take more strong decisions to manage data security.
Back-Up Your Data
Daily backup of the business-related files in your Google Drives
to reduce the risk of business disturbance. Automate the backup process using
the Drive File Stream from Google. This provides two-way integration of
the hard drive with Google Drive.
Control App Permissions
As an administrator,
you can observe and control the apps and Google services accessed by the users.
Applying the least privilege method is the best way to reduce the risk of attacking.
To ensure the users have got permission for only the apps and services needed
for the job.
The Bottom Line
Google Drive is a famous tool that provides powerful
partnership features and strongly built-in security. However, their more methods
to store the information securely on the Cloud. It's wise to enable two-factor
authentication, daily observe the security
dashboards, find and assort the data in the company's Google Drive and set the
automated backup to increase the data security in the cloud. This extra security method builds extra barriers to hacking and provides better control over your
business data.
Frequently asked questions
Is google drive secure enough for business?
Generally, Google
Drive is very secure. Google encrypts your files when they are transferred and
stored. However, Google can undo the encryption using encryption keys.
This means that your files can logically
be accessed by hackers or government offices.
Does Google Drive have unlimited storage?
Every Google Account has got 15 GB of storage that's shared
across Google Drive, Gmail, and Google Photos. When upgrading to Google One, the
total storage goes up to 100 GB or more based on what plan you choose.
Why we should use google drive for business
Google Workspace provides flexible storage options. so you always
have enough space for your files. With unified administration, data loss
prevention, and Vault for Drive, you can easily manage users and file sharing
to help meet data obligingness needs.
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